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Documents You Need to Legally Rent a Private Office Space in Delhi

When you’re planning to set up your business in Delhi, renting a private cabin in a coworking space in Delhi seems like the smartest choice. It gives you privacy, a professional image & the benefits of a shared office without the long-term costs of a traditional lease. But before you move in, there’s a set of documents you’ll need to submit. These are the legal requirements to keep your company records clean and to ensure compliance with Delhi laws.

Below is a detailed checklist of what you’ll be asked for & why:-

1. Individual/Freelancer KYC

If you’re a freelancer, consultant, or an individual entrepreneur, you’ll need to submit government-approved identity documents. These documents include:

• Aadhaar or PAN Card (mandatory for verification)
  
  
• Passport or Voter ID (accepted as alternate options)
  
  
• Contact details (active phone number and email ID)

These documents are important because coworking centres need to maintain KYC records as per government compliance.

2. Company-Specific Documents (For Startups, Pvt Ltd, LLP, etc.)

When registering your business in a coworking/private office, you’ll need to provide incorporation-related documents. The exact set may differ based on your business structure, but generally includes:-

• Certificate of Incorporation (for Pvt Ltd, LLP, or OPC companies)
  
  
• PAN Card of the company
  
  
• Memorandum of Association (MOA) & Articles of Association (AOA)
  
  
• Director Identification Number (DIN) & Digital Signature Certificate (DSC) of directors
  
  
• Registered address proof (utility bill, bank statement, or lease deed not older than 2 months)
  
  
• Rental agreement (executed between property owner and company)
  
  
• No Objection Certificate (NOC) from landlord if the registered office is different but you’re using coworking space

3. GST and Financial Proof

For taxation and billing compliance, coworking providers may request financial documentation. This ensures your business is registered correctly & avoids disputes during transactions

• GST Certificate (mandatory if turnover exceeds ₹40 lakh in Delhi)
  
  
• Bank account details or a recent bank statement (in some cases, providers may ask this for verification)

4. Coworking/Virtual Office Documentation

Since many businesses use coworking centres as their registered address, legal documentation around the workspace itself is required. This makes the setup valid for GST, ROC, and other compliance purposes.

• Signed coworking or virtual office agreement
  
  
• Utility bill of the property (from the landlord or provider, not older than 2 months)
  
  
• Digital or physical service provider agreement (contract proof with coworking centre)
  
  
• Board resolution or authorization (if the NOC or agreement is signed by an authorized person on behalf of the company)

5. Operational/Access Requirements

Apart from legal paperwork, coworking providers often ask for operational details for security and smooth functioning. These aren’t always mandatory by law but are standard practice in most centres.

• List of employees/team members who will be using the office
  
  
• Government-issued ID proofs of employees (for security and access cards)
  
  
• Emergency contact details or professional references (sometimes required)
  
  
• NDA, health declaration, or vaccination proof (enforced by certain coworking operators)

Start Strong with Zen’s Coworking Spaces

The paperwork for setting up your office may feel overwhelming, but once you prepare these documents, the process of renting a private cabin is smooth and hassle-free. Coworking centres are legally bound to maintain records for their members.

At Zen Business Centre, we’ve seen countless freelancers, startups, and corporations smoothly transition into private cabins and private office space in Delhi because they had their documentation ready. With locations in both Delhi and Chandigarh, Zen helps businesses focus on growth while we handle the complexities of workspace compliance.

If you’re planning to set up your office in Delhi, keeping this checklist handy will save you both time & stress.